Dates and Deadlines

Thank you for attending #SfN23

We can't wait to see you in Chicago for Neuroscience 2024!

Abstracts and Sessions

January 30	Extended deadline for submission of symposium, minisymposium, Dual Perspectives, Storytelling, Basic-Translational-Clinical Roundtables, SfN-Sponsored Socials, and Professional Development Workshops proposals by 5 p.m. ET
May 31	Online abstract submission opens
June 15	Extended deadline for abstract submission, 5 p.m. ET
June 16	Edits to submitted abstracts must be entered by 2 p.m. ET
Early August	Notifications of abstract's acceptance status sent to presenting authors
August 25	Deadline to switch abstract presentation from virtual only to in person
September	Neuroscience Meeting Planner (NMP) available on SfN.org
October	Meeting mobile app available
October 26	Deadline for uploading virtual poster content
October 30	Deadline to switch abstract presentation from in person to virtual-only
November 2-December 15	Virtual posters available to view on virtual platform
November 11-15	Neuroscience 2023 meeting dates

Registration

July 11	Bonus Day for members who renewed membership by April 4, 2023 — opens at noon EDT
July 12	Advance member registration opens at noon EDT
July 18	Advance nonmember registration opens at noon EDT
July 25	Exhibitor registration opens at noon EDT
July 27	Press registration opens at noon EDT
October 2	Last day to cancel annual meeting registration and receive refund Last day for registration substitution requests Deadline for online advance registration, 11:59 p.m. EDT
October 3	Regular registration opens at midnight EDT and continues through the annual meeting

Hotel Reservations

July 11	Bonus Day Housing opens for members who renewed membership by April 4, 2023
July 12	Housing for advance member registrants opens
July 18	Housing for advance nonmember registrants opens
July 19	Press housing opens
July 25	Exhibitor housing opens
August 29	Advance registration requirement to make hotel reservations lifted
September 6	Last day for students to make hotel reservations from student block
September 22	Exhibitor block housing deadline
October 13	Last day to cancel hotel reservations to avoid a penalty of one night's room and tax
October 31	Last day to make, change, or cancel reservations through SfN Housing
November 3	Changes and cancelations must be made with the hotels

Exhibits

February 13	Exhibitor booth sales open online (Group A) – Open to all commercial companies that exhibited at Neuroscience 2022 in San Diego, CA. To be considered Group A assignments companies must submit their applications, with 50% payment, by March 10.
March 10	Exhibit Application Submission Closes (Group A) Last day to Cancel or Downsize (Group A) – will result in a charge equal to 25% of the total cost of the cancelled/downsized space
March 11–July 14	Cancel or Downsize –will result in a charge equal to 50% of the total cost of the cancelled/downsized space. Institutes and nonprofits will pay administrative fee equal to 10% of the total cost of the cancelled/downsized space.
March 20–24	Space Selection Appointments via Zoom Call (Group A)
March 28	Booth confirmations and invoices emailed to Primary Admin Contact (Group A) Exhibitor booth sales open online (Group B) – All companies (commercial, nonprofit, institute (U.S. Government Agencies only) that have submitted an application between March 11 and May 5 with 50% deposit (nonprofit and institute – 100% deposit).
April 10	Graduate School Fair application submission opens
May 5	Priority Point Deadline Exhibit Application Submission Closes (Group B)
May 6	Exhibit Fees Increase
May 8	Art of Neuroscience application submission opens
May 15–19	Space Selection Appointments via Zoom Call (Group B)
May 23	Booth confirmations and invoices emailed to Primary Admin Contact (Group B)
June 30	Graduate School Fair application submission closes Graduate School Fair booth balance deadline Art of Neuroscience application submission closes Art of Neuroscience booth balance deadline
July 14	Exhibitor Booth Balance Deadline Last day to Cancel or Downsize – will result in a charge equal to 50% of the total cost of the cancelled/downsized space. Institutes and nonprofits will pay administrative fee equal to 10% of the total cost of the cancelled/downsized space.
July 15–November 16	Cancellation or Downsize –will result in a charge equal to 100% of total cost of the cancelled space.
July 19	Exhibitor Service Manual available online
July 25	Exhibitor badge submission opens Exhibitor housing opens
August 25	Materials for Program and Exhibit Guide advertisements due to SfN Closing date for advertising reservations in the Program and Exhibit Guide
August 30	Deadline for product categories and company contact information
September 1	Exhibit Island and Peninsula drawings due to SfN for approval
September 22	Exhibitor block housing deadline
October 9	Deadline for insurance certificate from exhibitor-appointed contractors to The Expo Group Exhibit booth giveaways request deadline Exhibitor deadline for notification to The Expo Group of intent to use exhibitor-appointed contractors Exhibitor first day for advance shipments to arrive at The Expo Group warehouse
October 30	Exhibitor last day for advance shipments to arrive at The Expo Group warehouse (Note: Any shipments received at the warehouse after TBD will incur additional handling fees)
November 8 8 a.m.–6 p.m. EST	Installation of Exhibits, Island Booths only Badge pickup onsite, badges will not be mailed
November 9 8 a.m.–6 p.m. EST	Installation of Exhibits Badge pickup onsite, badges will not be mailed
November 10 8 a.m.–6 p.m. EST	Installation of Exhibits Note: All crates and boxes must be marked for removal from floor by 6 p.m. EST November 10 is a recognized holiday for labor. Badge pickup onsite, badges will not be mailed
November 11 8–10 a.m. EST	Installation of Exhibits (8–10 a.m. EST) — i.e., pop ups and vinyl case booth Note: Exhibitor light set up may continue until 6 p.m. EST. Poster session in hall beginning at 1 p.m. EST Badge pickup onsite, badges will not be mailed
November 11–15	Meeting dates Badge pickup onsite, badges will not be mailed
November 12–15	Exhibit dates Badge pickup onsite, badges will not be mailed
November 15 5–10 p.m. EST	Exhibitor Move-Out
November 16 8 a.m.–2 p.m. EST	Exhibitor Move-Out

Abstracts and Sessions

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Hotel Reservations

Exhibits

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Abstracts and Sessions

Registration

Hotel Reservations

Exhibits

Engage with SfN

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