Proposals for 2025 Basic-Translational-Clinical Roundtables
Proposal submissions will be accepted from Thursday, December 5, 2024, until the deadline of Wednesday, January 22, 2025, 5 p.m. EST.
The Program Committee invites the SfN membership to submit proposals for the Basic-Translational-Clinical Roundtables to be held at Neuroscience 2025. Proposal submitters must be active SfN members.
- Roundtable Content
- Roundtable Format and Audience
- Participants
- Diversity
- Funding
- Proposal Requirements
- General
- Presenter Guidelines and Policies for SfN Events
- Contact Information
Roundtable Content
This program integrates basic, translational, and clinical aspects of a disease/disorder with particular emphasis on new developments, controversies, or updates. The program is designed to stimulate debate and engage the audience. Basic-Translational-Clinical Roundtables are meant to focus on translational aspects of basic neuroscience research.
You are required to note the general theme classification into which the proposal fits best, as well as any potentially cross-cutting themes.
Roundtable Format and Audience
A clinical roundtable is programmed for 1 hour and 30 minutes, consisting of a panel of three speakers giving short 20-minute introductory talks followed by panel discussion for the remainder of the time. The panel discussion should be led by a designated chair. The chair can be a speaker in the session or a separate participant.
The audience for clinical roundtables includes clinician-scientists at all levels, students in MD, PhD and PhD programs involved in disease-oriented research. All speakers must agree to present in person.
Participants
The person submitting the proposal must be an active member of SfN. The proposer must be prepared to provide a conflict of interest (COI) disclosure for each speaker. A relevant COI is a financial relationship to a product or device from a commercial interest associated with the topic on which one is speaking. A commercial interest is defined as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Relationships with governmental agencies (e.g., NIH), nonprofits or universities do not have to be disclosed. An example of the COI form that is required from each participant is available via PDF.
It is required that you name in your proposal a chair (perhaps yourself) who has agreed to be responsible for the event and three speakers, which can include the chair. The person submitting the proposal and the chair must be members of SfN. These entities are allowed to be two separate members of SfN. Speakers are encouraged to be SfN members or nonmembers. Speakers are required to have a free My SfN account. The chair’s responsibilities include entering required submission information for the entire session; obtaining consent from all speakers about their in-person presentation requirement; ensuring all proposed speakers have updated their My SfN account with their name, email, and institution; and making sure that all speakers have returned necessary logistical and programming information (i.e., disclosure forms, audiovisual needs) to SfN.
During the submission and review process, the proposer (if different from the chair) will be the primary contact. After acceptance into the annual meeting program, the chair becomes the primary contact and, furthermore, is responsible for relaying any and all important information to and from the other speakers.
If the chair will give more than brief introductory remarks and moderate questions, they must also be listed as a speaker. Each participant should be familiar with the overall objectives of the clinical roundtable and of the material likely to be covered by the other speakers.
Note that the Program Committee does not permit the inclusion of chairs or speakers who have participated in [mini]symposia, Basic-Translational-Clinical Roundtables, Dual Perspectives Sessions, or Storytelling Sessions in the past two annual meetings (Neuroscience 2023 and 2024). The session should also include speakers from different institutions and regions. Organizers should ensure speakers understand that chairing or presenting in a 2025 symposium, minisymposium, or featured panel means they are ineligible to participate in another of those annual meeting sessions until Neuroscience 2028.
Speakers are permitted to be in only one lecture, symposium, minisymposium, or featured panel session. If a speaker is on multiple accepted proposals, they must be replaced on all but one. If a speaker is invited to and agrees to present a lecture, symposium, minisymposium, Dual Perspectives, or Storytelling Session, they must be replaced in the Basic-Translational-Clinical Roundtable. Speakers are permitted to only be in one top of the program session. If a speaker is on multiple accepted proposals, they must be replaced on all but one. If a speaker is invited to and agrees to present a lecture or symposium or minisymposium, they must be replaced in the featured panel.
Important: All proposed speakers must have agreed to speak at the Basic-Translational-Clinical Roundtable and to present in person, before the proposal form is submitted.
Diversity
Diversity and inclusion are organizational priorities of SfN and programming must ensure representation of all members. SfN encourages and promotes participation, accessibility, active representation, and leadership from diverse populations. Recognizing that diversity advances the field of neuroscience, SfN encourages membership and participation, regardless of race, ethnicity, national origin, gender, gender identity, sexual orientation, economic status, disability, age, or religion. Beyond promoting diversity, the Society promotes an environment that is supportive of all diverse groups in the interest of advancing science.
Appropriate consideration of diversity is required and will be among the key criteria considered in the selection of sessions by the Program Committee. Proposals lacking adequate representation of the diverse and international SfN community are not aligned with our organizational priorities. Appropriate representation of gender diversity, international neuroscientists, and under-represented minorities will be considered in the selection process. Special circumstances where it is not possible should be described and will be considered by the committee. The Program Committee retains the right to work with the organizer to modify the composition of session participants to ensure diversity.
Looking for a speaker? Utilize these resources created by external organizations to identify speakers from diverse backgrounds.
Funding
Presenters will receive half-price annual meeting registration and the opportunity to reserve lodging before the hotel blocks open up to Neuroscience 2025 attendees.
Proposal Requirements
Proposals originate from SfN’s vast membership. Proposal submitters must be active SfN members. The proposal site will direct you to provide the following (all character limits include spaces):
- Contact information (institutions, emails, addresses) and COI disclosures for the moderator and speakers. Note: all proposed speakers are required to have a free My SfN account
- Title for the overall Roundtable
- Short description of the Roundtable for use in the annual meeting Program and Neuroscience Meeting Planner (500 characters, including spaces)
- Three unique learning objectives describing what attendees will gain from attending your session (150 characters each, including spaces)
- Why the proposal is timely (500 characters, including spaces)
- The extent to which it could have a broad appeal to the membership (500 characters, including spaces)
- The clinical relevance of the topic (500 characters, including spaces)
- Statement on how your participants contribute to diversity in the meeting program (gender diversity, international, individuals with disabilities, individuals from disadvantaged backgrounds, individuals from underrepresented racial and ethnic groups in neuroscience, individuals with intersectional diversity, etc.). Appropriate representation of diverse scientists among the presenters is required and will be among the key criteria considered in the selection of clinical roundtables by the Program Committee. Proposals lacking adequate representation of the diverse and international SfN community are not aligned with our organizational priorities. Special circumstances where it is not possible should be described and will be considered by the committee. (500 characters, including spaces)
- Other considerations that make the proposal attractive
- Recent citation of a published work for each speaker
General
Final selection is made by the Program Committee; whose primary consideration is to determine what will best serve the interests of the Society for Neuroscience and the success of the annual meeting. Note that proposals that fail to be accommodated one year will not be held over for consideration the next. However, a proposal can be re-submitted the following year and will receive the same consideration as any other submission.
The Program Committee reserves the right to alter or combine proposals in the best interest of the annual meeting program. This includes adding and removing presenters, suggesting different organizers, combining proposals, etc.
For more information, contact SfN staff at (202) 962-4000 or email program@sfn.org.
Presenter Guidelines and Policies for SfN Events
By accepting the invitation to participate in a Society for Neuroscience (SfN) digital or in-person event, you are agreeing to follow the SfN speaker guidelines and policies.
Contact Information
To make sure that you receive all SfN program-related correspondence, please add sconnor@sfn.org, program@sfn.org, and sfn@support.ctimeetingtech.com to your e-mail “safe senders” list.
