Proposals for 2025 Symposia and Minisymposia
Proposal submissions will be accepted from Thursday, December 5, 2024, until the deadline of Wednesday, January 22, 2025, 5 p.m. EST.
Symposia and minisymposia play a major role in shaping the scientific direction of the Society's annual meeting by focusing on timely, relevant research across the field. Proposals originate from SfN’s vast membership. Proposal submitters must be active SfN members. The following guidelines have been established by the Program Committee to clarify the procedures for [mini]symposium proposals. (Guidelines adapted from a statement by Jack Diamond in the 1981 Neuroscience Newsletter).
Visit Neuroscience 2024 for past symposia and minisymposia session examples.
Areas addressed include:
- Symposia vs. Minisymposia
- Choice of Topic
- Participants
- Diversity
- Funding
- Proposal Requirements and Sample Proposal
- Selection Process
- Presenter Guidelines and Policies for SfN Events
- Contact Information
Symposium versus Minisymposium
Each symposium contains four speakers and each minisymposium contains six speakers. Whereas well-known, top researchers are typically chosen as speakers in regular symposia, minisymposia are geared to a generally younger cross-section of neuroscientists. The Program Committee created the minisymposium format so that junior investigators (including senior postdocs and junior faculty) have an opportunity to present exciting and cutting-edge research in a formal setting to a broad audience.
The same proposal cannot be submitted for consideration as a minisymposium and as a symposium. All speakers must agree to present in person. The Program Committee will examine the panel of proposed presenters to ensure adherence to the specific format (top researchers for symposia and junior investigators for minisymposia).
Choice of Topic
You are required to submit your proposal under one of SfN’s general themes, available in the proposal form. For content, successful topics summarize advances or present conflicting views in rapidly developing areas and communicate an overall view to the membership. Unless recent, exciting developments have occurred, topics appearing in the program within the past two years are less favorably considered. On the other hand, the principal argument in favor of a topic should not be that it has not been represented for many years. A [mini]symposium should not be used simply as a vehicle for one new or remarkable advance, padded out by two or three relatively pedestrian presentations. Nor should three or four possibly exciting pieces of work be arbitrarily lumped together with no clear relationship between them.
The [mini]symposium theme should be obvious from the titles of the individual presentations. A modest overlap among presentations is infinitely preferable to distinct islands, and cross-referencing among them can be truly rewarding, especially in somewhat controversial areas. Some excellent [mini]symposia have come from both broad and relatively narrow themes; the former tend to be multidisciplinary and educational; the latter, to capitalize on new breakthroughs in emerging areas.
Finally, proposals that touch on global issues in neuroscience will be of particular interest to the Program Committee for the 2025 annual meeting.
Participants
The person submitting the proposal must be an active member of SfN. The proposer must be prepared to provide a conflict of interest (COI) disclosure for each speaker. A relevant COI is a financial relationship to a product or device from a commercial interest associated with the topic on which one is speaking. A commercial interest is defined as any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Relationships with governmental agencies (e.g., NIH), nonprofits or universities do not have to be disclosed. An example of the COI form that is required from each participant is available via PDF.
It is required that you name in your proposal a chair (perhaps yourself) who has agreed to be responsible for the event and four speakers (six for a minisymposium). The person submitting the proposal and the chair must be members of SfN. These entities are allowed to be two separate members of SfN. Speakers are encouraged to be SfN members but may be nonmembers. Speakers are required to have a free My SfN account. The chair’s responsibilities include entering required submission information for the entire session; obtaining consent from all speakers about their in-person presentation requirement; ensuring all proposed speakers have updated their My SfN account with their name, email, and institution; and making sure that all speakers have returned necessary logistical and programming information (i.e., disclosure forms, audiovisual needs) to SfN. You have the option of listing a co-chair, if desired.
During the submission and review process, the proposer (if different from the chair) will be the primary contact. After acceptance into the annual meeting program, the chair becomes the primary contact and, furthermore, is responsible for relaying any and all important information to and from the other speakers.
If the chair or co-chair will give more than brief introductory remarks or moderate questions, they must also be listed as a speaker. Each participant should be familiar with the overall objectives of the [mini]symposium and of the material likely to be covered by the other speakers.
Speakers are permitted to be in only one lecture, symposium, minisymposium, or featured panel session. If a speaker is on multiple accepted proposals, they must be replaced on all but one. If a speaker is invited to and agrees to present a lecture, Basic-Translational-Clinical Roundtable, Dual Perspectives, or Storytelling Session, they must be replaced in the symposium or minisymposium.
Important: All proposed speakers must have agreed to speak at the [mini]symposium and to present in person before the proposal form is submitted.
Diversity
Diversity and inclusion are organizational priorities of SfN and programming must ensure representation of all members. SfN encourages and promotes participation, accessibility, active representation, and leadership from diverse populations. Recognizing that diversity advances the field of neuroscience, SfN encourages membership and participation, regardless of race, ethnicity, national origin, gender, gender identity, sexual orientation, economic status, disability, age, or religion. Beyond promoting diversity, the Society promotes an environment that is supportive of all diverse groups in the interest of advancing science.
Appropriate consideration of diversity is required and will be among the key criteria considered in the selection of sessions by the Program Committee. Proposals lacking adequate representation of the diverse and international SfN community are not aligned with our organizational priorities. Appropriate representation of gender diversity, international neuroscientists, and under-represented minorities will be considered in the selection process. Special circumstances where it is not possible should be described and will be considered by the committee. The Program Committee retains the right to work with the organizer to modify the composition of session participants to ensure diversity.
Looking for a speaker? Utilize these resources created by external organizations to identify speakers from diverse backgrounds.
Funding
[Mini]symposium presenters will receive half-price annual meeting registration and the opportunity to reserve lodging before the hotel blocks open up to Neuroscience 2025 attendees.
Proposal Requirements
Download a sample symposium proposal (PDF) to use as a guide when submitting your proposal.
Your proposal should be firm before submitting, meaning that the agreement of the chair and speakers has already been obtained. The proposal site will direct you to provide the following (all character limits include spaces):
- Contact information (institutions, emails, addresses) and COI disclosures for the moderator and speakers. Note: all proposed speakers are required to have a free My SfN account
- Titles of the overall [mini]symposium and the individual presentations
- Short description of the [mini]symposium for use in the annual meeting Program and Neuroscience Meeting Planner (500 characters)
- Three unique learning objectives describing what attendees will gain from attending your session (150 characters each)
- Why the proposal is timely (500 characters)
- The extent to which it could have a broad appeal to the membership (500 characters)
- The clinical relevance, if any, of the topic (500 characters)
- Statement on how your participants contribute to diversity in the meeting program (gender diversity, international, individuals with disabilities, individuals from disadvantaged backgrounds, individuals from underrepresented racial and ethnic groups in neuroscience, individuals with intersectional diversity, etc.). Appropriate representation of diverse scientists among the presenters is required and will be among the key criteria considered in the selection of [mini]symposia by the Program Committee. Proposals lacking adequate representation of the diverse and international SfN community are not aligned with our organizational priorities. Special circumstances where it is not possible should be described and will be considered by the committee. (500 characters, including spaces)
- Other considerations that make the proposal attractive
- Other recent citation of a published work for each speaker
Complete each section with as much information as you feel is necessary and relevant within the character limits. Do not write a monograph, do not praise just one particular breakthrough, and do not just complain of “neglect.” Keep to the guidelines indicated in the Choice of Topic section. You may want to mention when the topic and speakers were last represented in a symposium, minisymposium, or lecture.
You may want to mention when the topic and speakers were last represented in a symposium, minisymposium, or lecture.
Note that the Program Committee does not permit the inclusion of chairs or speakers who have participated in [mini]symposia, Basic-Translational-Clinical Roundtables, Dual Perspectives Sessions, or Storytelling Sessions in the past two annual meetings (Neuroscience 2023 or 2024). The session should also include speakers from different institutions and regions. Organizers should ensure speakers understand that chairing or presenting in a 2025 symposium, minisymposium, or featured panel means they are ineligible to participate in another of those annual meeting sessions until Neuroscience 2028.
You are required to note the general theme classification into which the proposal fits best, as well as any potentially cross-cutting themes. The committee tries to ensure that all the themes are represented if good proposals are available.
Finally, scientific rigor is the structured and controlled application of the scientific method using the highest standards in the field, including considerations in experimental design, data analysis, and reproducibility. Annual meeting presenters will be expected to transparently report a study’s experimental design and analytical methods in their presentation. Presenters are asked to review and respond to a statement on scientific rigor for their annual meeting presentation.
Selection Process
The final selection is made by the Program Committee, whose primary consideration is to determine what will best serve the interests of the Society for Neuroscience and the success of the annual meeting. The committee may suggest substitutions of speakers or chairs. The committee may decide to combine two proposals into one and suggest which speakers should be retained in that event. Suggestions arising from discussions of the Program Committee are passed on directly to the proposed chair.
Proposals that are not accommodated one year will not be held over for consideration the next. However, a proposal may be re-submitted the following year and will receive the same consideration as all other proposals.
For more information, contact SfN staff at (202) 962-4000 or email program@sfn.org.
Of the proposals that are selected for Neuroscience 2025, several will be invited to submit a mini-review to the annual meeting edition of the Journal of Neuroscience. If you do not wish for your proposal to be considered for a mini-review, please indicate this within your proposal submission.
Presenter Guidelines and Policies for SfN Events
By accepting the invitation to participate in a Society for Neuroscience (SfN) digital or in-person event, you are agreeing to follow the SfN speaker guidelines and policies.
Contact Information
To make sure that you receive all SfN program-related correspondence, please add program@sfn.org and sfn@support.ctimeetingtech.com to your e-mail “safe senders” list.
